PURPOSE
As a OneInMath Chapter Coordinator, you will be a responsible adult, who will coordinate and assist to smoothly run OneInMath programs at multiple locations. You will support the core OneInMath members and support the session manager, session leaders, tutors and parents at assigned locations.
You will ensure the session life cycle is set up and implemented properly. You will monitor that the various team members of the assigned locations are following all the steps necessary to run a successful program every week. You will answer questions and review the weekly debrief reports and provide feedback and guidance as needed. You will review the student tracker and make sure the entries are being made properly and follow up if there is a missing entry. You will report back to the core team of any negligence and suggestions to improve the running of the program. You will attend the classes when physically possible to observe how the program is being run and provide feedback as needed.
The session leader and tutors are following the curriculum, following all the safety rules, are on time, and the class is run efficiently. You will ensure communications with librarians, parents, and volunteers are happening in a timely manner, responsibly, and in a professional manner.
RESPONSIBILITIES
- Coordinate with session manager, session leader and library staff (referred as ‘team’) to finalize the dates and times of the classes for a given session and set up the same in the system.
- Monitor registrations and follow up to ensure the required number of volunteers and students have registered to have a healthy session.
- Ensure training preparedness, and that volunteer training is conducted in a timely manner, and volunteers are marked with proper status after training.
- Provide instructions and ensure the team is trained and ready to hold the first class (diagnostics).
- Monitor weekly classes including student tracker for student packet entries, volunteer hours, and provide coaching/guidance to session manager, session leader and tutors as needed.
- Monitor that the students who are absent are removed as per policy.
- Review the weekly debrief reports and provide acknowledgement and feedback.
- Monitor and ensure parent and tutor emails are being responded to by session leads and session managers.
- Respond to queries by session leads and session managers.
- [Optional] Rotate between locations assigned to attend the classes if it is physically possible and actively observe and provide guidance as necessary.
- Work/coordinate with the core OneInMath members regularly.
QUALIFICATIONS
- High School graduate (Bachelor degree preferred)
- Love Math. Love kids. Love to coach.
- Organization and communication skills, and attention to detail.
- Pleasing and energizing personality.
- Age: Adult/18+
- Ideal for college students, non-working or empty-nesters!
COMMITMENT
- Minimum commitment for one year.
- 0.5 to 1 hour a day for follow ups.
- [Optional] 2-3 hours once a week.